ESCROW SYSTEM FAQ

What is it?

To make it easier for you to pay the meet entry fees we have an escrow payment system. This  reduces the number of checks you will write throughout the season. Money deposited will be held in escrow by HCER for payment of meet entry fees.

Is it required?

Yes, after the success of the trial this summer we have decided to make the use of the Escrow System mandatory. All HEAT swimmers are required to establish and maintain an escrow account.

How much to start?

Your Team Fee includes a startup credit that should be adequate to cover the mandatory meets for each group.

I have more than one swimmer. Can I setup a "family" account?

Our meet management software doesn't keep track at the family level. It views each athlete individually. To make the record keeping as straightforward as possible we need to maintain that same level of detail with the escrow accounts.

We do allow you to move money from one sibling to another . If we see that one sibling has a surplus and another is overdrawn we will notify you of the situation and move the funds between family members to save you the effort of writing a check.

How do I add money to my Escrow Account Online?

You can add funds to your escrow account by depositing a check in the drop box located outside the coaches office at the pool.  PLEASE DO NOT DEPOSIT CASH IN THE DROP BOX.

All checks should be payable to Hudson City Schools. If you have more than one swimmer please note on the check into which swimmers account the funds should be deposited. You can write one check for multiple swimmers. If you specify multiple swimmers on a check we will assume all checks are to be split evenly unless you tell us otherwise.

You can also add funds to your escrow account via the HCER website www.hudson.edu/hcer. You pick the dollar amount you want to deposit: $25.00, $50.00, $100 or $200. Please note that HCER charges a $2.00 fee for using this service.

Click here for complete instructions on paying through the HCER website

PLEASE DO NOT MAIL CHECKS FOR MEET ENTRY FEES DIRECTLY TO THE HCER OFFICES. If you do the check may not get credited to your escrow account.
 

What if I don't use the money?

You can roll any money YOU DEPOSIT over to the next season, move it to a siblings account or request a refund. Escrow funds that are included as apart of the team fees as a start-up credit is non-refundable.

How will I know how much money is in the account or if I'm running low on finds?

You can check your balance, as well as view your history or credit/debits, at any time via the HEAT website at www.hudsonheat.com/escrow.htm

What happens if I submit entries and I don't have enough money in my escrow account?

You will be notified you of the overdraft. You should deposit funds as soon as possible. Accounts that remain over drawn for more than one meet will result in the rejection of subsequent meet entries.